Effective inventory cycle counts - Best practice

January 16, 2020 1 min read

Counting Inventory

One of the accepted techniques for improving the accuracy of inventory records in an organisation is the use of cycle counts. These are mini inventory counts that individually are not significant, but collectively become hugely important. 

Counting inventory is one of those jobs that many organisations defer until year end - a compliance function rather than a productive management tool.

The process can be very expensive due to the number of people involved and the time spent on the count.

With cycle counts, the idea is to do little and often. One of our clients counts 30 items every day.

Over the course of 90 days, they know they will have counted all items they hold.

Counting 30 items will generally take very little time out of the working day and getting into the routine of doing daily counts will improve inventory accuracy in many ways which include: 

SPOT DISCREPANCIES

COUNT EASIER

FIND PRODUCTS FASTER

VISIBILITY ON MOVEMENT

Discrepancies get detected quickly, allowing problems to be nipped in the bud before they get to be significant.

Warehouse housekeeping occurs more frequently due to the need to keep like products together where possible, making counting easier. 

Staff get to know where products are located and resolve anomalies with misplaced items quickly.

By giving priority to higher value or faster moving items, the most important items get the most attention. 

 

Here's some other helpful articles about count cycles:

https://www.unleashedsoftware.com/blog/stock-take-or-cycle-counting 

https://www.thebalancesmb.com/best-practices-for-inventory-cycle-counts-4083211


Also in News

Is it time for new software?
Is it time for new software?

April 22, 2024 4 min read 0 Comments

With the retirement of WorkflowMax by Xero job costing software on June 26, it's a timely opportunity to review software needs and the processes required to evaluate options. 

Do we really need to change, or can we stick with what we have?

This is a question that should be answered, before considering new software. Sometimes if the vendor is 'sunsetting' the software, there is no choice. A new system is mandatory. 
Read More
Stocktaking for the End of the Financial Year
Stocktaking for the End of the Financial Year

February 28, 2022 1 min read 0 Comments

With the End of the financial year not far away, this is a great time for businesses to start thinking about what they need to do in order to get their books organised, their stock taking completed all ready for a new financial year ahead.
Read More
Time to review your Cin7 System
Time to review your Cin7 System

April 03, 2020 1 min read 0 Comments

For many businesses in New Zealand and Australia, trading conditions are far from normal at present. Many essential services are operating at maximum capacity to keep up with demand while others have had to shut down to comply with the LockDown rules. For those organizations using cloud-based software, working from home is an option, even when normal operations have ceased. This could be a good time to do a little housekeeping on your system.

Read More