Seamless integrations for business apps
Businesses want the apps they use to actually talk to each other.
APICAL is our market-leading, time-tested solution.
Made by Beyond Expectations specifically to connect business apps to each other, APICAL can be used with a huge range of business software and applications - even those you might think could never talk to each other.
We're going to talk technical here....If your software can handle csv files, SFTP, EDI, or has API's, it can be integrated by APICAL.
We work with many 3PL companies from around the world to automate the flow of their customers data, saving hundreds of hours of manual data entry.
Create custom large format labels for warehouse pallet locations, batch identification labels for production environments, retail price tags from jewellery size through to larger swing tags. Labels draw their data from your inventory management system, and are displayed in a layout you define.
Eliminate data re-keying for sales orders. Improve accuracy with sales orders that flow through to your 3PL or logistics system. Automate laborious order completion processes. Meet trading partner EDI requirements. APICAL polls data every 15 minutes so your transactions stay up-to-date across apps.
APICAL can be used in a huge range of custom applications across an enormous range of apps. If someone else has told you "it's not possible," then talk to us. With APICAL, many things are possible - and we'll make sure it's done Beyond Expectations.
Just some of the ways our clients have got their business sofware talking with APICAL
Our client operates in New Zealand, Europe & the US using Cin7 Omni as their Inventory Management System (IMS). They use 3rd party logistics companies in each market to pick, pack and dispatch their orders.
The handover of orders to the logistics company was via a spreadsheet once per day.
We created the integrations to 3 different 3PL systems using APICAL.
Orders from the inventory management system get passed over to the logistics companies automatically at 15 minute intervals.
This means orders flow to where they are needed 24x7 without the need for human intervention and the related risk of data entry errors.
In addition, APICAL receives the shipment confirmations from the logistics companies and passes the tracking information back to the IMS to update the customer order and trigger the confirmation email to the customer. This helps empower the customer to manage their orders.
Our client wished to receive Purchase Orders from their customers directly into their Inventory Management System (IMS) as Sales Orders. This replaced manual data entry.
We established a number of different methods for achieving this, depending on their customers' system. They included:
API
SFTP
CSV
In each case, our APICAL software was used as the basis for looking for new orders and converting them into Sales Orders within our customers system.
The automation also provided order fulfilment confirmation back to the customers customer
We have created multiple links to and from Xero, including:
Weekly Statements
Our customer is a supplier of food products to a chain of stores. They needed to re-calibrate accounts receivable transactions into weekly accounting periods rather then the standard month or 30 day periods. Our application creates revamped statements showing aging by week, allowing our customer to stay on top of the payment terms for each of their customers.
Direct Debits
Our customer provides bakery goods to hotels, cafes and restaurants. They bill weekly and expect payment weekly.
We created an automation that extracted data from Xero to create a direct debit file that could be uploaded into their online banking for the collection of the current receivables.
With hundreds of payments to collect each week, this automation took hours out of a tedious manual process.
Data file upload
Our client has a requirement to regularly upload hundreds of invoices to Xero from a text file created by a third party system. APICAL is able to receive the file via web form upload, parse the data, and upload to Xero in the correct format.
Our client received Purchase Orders from it's customer via EDI. They needed a way to check the pricing on the EDI order against the agreed upon price in their Inventory Management System. We nailed it! Any variances were notified to our customer and corrected before orders were approved for fulfilment.
Similarly, a check was required on all outstanding invoices and open sales orders to determine if a new Sales Order would exceed credit limits for a customer.
Many customers require automated product data feeds to their resellers. Easy!
Sometimes the standard integrations provided by software vendors don't allow for all of the fields that need to be passed between systems. Product Country of Origin and HS are needed for International shipping. We can create a simple task that adds them to the data sent from one system to another.
